[maemo-community] Summit hotel room allocation & management

[From: Quim Gil]

Hi,

We are not going underbudget at all and I would be happy saving money
wherever makes sense.

Said that, the rooms are booked and I'm happy if they are in good use
e.g. increasing accommodation-only sponsorship for relevant Maemo
contributors or people clearly with budget constraints already registered.

Re-opening the registration is not possible at this point since we have
reached the limit. Re-opening the sponsorship process for people
currently registered would be a nightmare and the last thing I want to
do now.  :)

But if you find a way to handle this among registered participants based
on the Accommodation wiki page and forum/list discussions I'm all for it.


-- 
Quim Gil
open source advocate
Maemo Devices @ Nokia

ext Sebastian 'CrashandDie' Lauwers wrote:
> Quim,
> 
> Thanks for making us aware of this.
> 
> How would you see sponsoring other people at this point? I can see
> several options:
> 
>   - Allow people who have already booked their travel and accomodation
> to cancel their current accomodation (the traveller will have to check
> and pay for any cancelling fees, not expensable) and share one of the
> rooms still available.
> 
>   - Allow people who can pay for their travel, but chose not to come
> because of the accomodation price to get a room.
> 
> The two options above have the disadvantage of being nightmares to
> manage. Who will be offered what? Who's willing to accept? Who wants
> to make compromises in order to save some money?
> 
> One last option would be to simply cancel the rooms and give Nokia the
> money leftovers. However, in my short career in corp I've learned you
> should never go under budget.
> 
> Thoughts?
> 
> On 29/09/2009, Quim Gil <quim.gil at nokia.com> wrote:
>>
>> ext Andrew Flegg wrote:
>>> On Sat, Sep 12, 2009 at 13:45, Sanjeev (EIPI)
>>> <mobiletabletsblog at gmail.com> wrote:
>>>> Do I add my name to the "Who needs a room?" section as well, like some
>>>> have done?  Or just to the "Shared Room Allocations" section?
>>> "Shared Room Allocations" is definitive AFAIK. However, anyone who
>>> puts themselves as "Single/Shared" in the "Who Needs A Room?" may be
>>> auto-allocated into the list below.
>> There are many rooms left. Either we sponsor more people only for
>> accommodation (budget for travel is allocated already) or we un-book
>> several rooms or a combination or both.
>>
>> What should we do? This is urgent since the worst scenario we must avoid
>> is paying for unused rooms.
>>
>> Some of you might be thinking about moving people to the empty rooms so
>> we have most people using a room alone. The price of the double room is
>> ok for 2 people but is almost luxury for one alone. I believe Nokia VPs
>>  would be paying less for their **** rooms.  :)
>>
>> --
>> Quim Gil
>> open source advocate
>> Maemo Devices @ Nokia
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>