[maemo-community] Summit hotel room allocation & management

[From: Sebastian 'CrashandDie' Lauwers]

Quim,

Thanks for making us aware of this.

How would you see sponsoring other people at this point? I can see
several options:

  - Allow people who have already booked their travel and accomodation
to cancel their current accomodation (the traveller will have to check
and pay for any cancelling fees, not expensable) and share one of the
rooms still available.

  - Allow people who can pay for their travel, but chose not to come
because of the accomodation price to get a room.

The two options above have the disadvantage of being nightmares to
manage. Who will be offered what? Who's willing to accept? Who wants
to make compromises in order to save some money?

One last option would be to simply cancel the rooms and give Nokia the
money leftovers. However, in my short career in corp I've learned you
should never go under budget.

Thoughts?

On 29/09/2009, Quim Gil <quim.gil at nokia.com> wrote:
>
>
> ext Andrew Flegg wrote:
>> On Sat, Sep 12, 2009 at 13:45, Sanjeev (EIPI)
>> <mobiletabletsblog at gmail.com> wrote:
>>> Do I add my name to the "Who needs a room?" section as well, like some
>>> have done?  Or just to the "Shared Room Allocations" section?
>>
>> "Shared Room Allocations" is definitive AFAIK. However, anyone who
>> puts themselves as "Single/Shared" in the "Who Needs A Room?" may be
>> auto-allocated into the list below.
>
> There are many rooms left. Either we sponsor more people only for
> accommodation (budget for travel is allocated already) or we un-book
> several rooms or a combination or both.
>
> What should we do? This is urgent since the worst scenario we must avoid
> is paying for unused rooms.
>
> Some of you might be thinking about moving people to the empty rooms so
> we have most people using a room alone. The price of the double room is
> ok for 2 people but is almost luxury for one alone. I believe Nokia VPs
>  would be paying less for their **** rooms.  :)
>
> --
> Quim Gil
> open source advocate
> Maemo Devices @ Nokia
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>

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